Legal Notices and Privacy Policy
Last updated: 26 June 2026
The Russian Roots association is committed to protecting individual rights, particularly with regard to automated data processing, and to ensuring transparency. To this end, it has implemented a policy describing all data processing activities carried out, their purposes, and the means available to individuals to exercise their rights effectively.
For more information about personal data protection, please visit the website of the French Data Protection Authority (CNIL): https://www.cnil.fr/.
By accessing or using this Website, you unreservedly accept the following terms and conditions of use.
The version of these terms and conditions currently available online is the only version enforceable throughout the period of use of the website and until it is replaced by a new version.
Article 1 – Legal Notices
1.1 – Association (hereinafter the “Association”):
Racines Russes (Russian Roots)
Registered office: 121 avenue Parmentier, 75011 Paris, France
Represented by André Houard, acting in his capacity as President
Registered with the Paris Police Prefecture on 16 October 2022 as an association governed by the French Law of 1 July 1901 under registration number W751267245
(👉 Read the Articles of Association and consult the notice published in the Official Journal of the French Republic)
Registered with the French National Institute of Statistics and Economic Studies (INSEE) under SIRET number 920 897 881 00016.
1.2 – Website (hereinafter the “Website”):
Racines Russes (Russian Roots)
1.3 – Publisher (hereinafter the “Publisher”):
Racines Russes (Russian Roots) Webmaster
1.4 – Hosting Provider (hereinafter the “Hosting Provider”):
The Racines Russes (Russian Roots) website is hosted by Hostinger, whose registered office is located at Hostinger, UAB, Jonavos g. 60C, 44192 Kaunas, Lithuania.
Article 2 – Access to the Website
Access to and use of the Website are reserved for strictly personal use. You agree not to use this Website or the information and data contained therein for commercial, political or advertising purposes, or for any form of commercial solicitation, including the sending of unsolicited emails.
Article 3 – Website Content
All trademarks, photographs, texts, comments, illustrations, whether animated or not, video sequences, sounds, as well as any software applications used to operate this Website and, more generally, all elements reproduced or used on the Website are protected by applicable intellectual property laws.
They are the exclusive property of the Publisher or its partners. Any reproduction, representation, use, adaptation or exploitation, in any form whatsoever, of all or part of these elements, including software applications, without the Publisher’s prior written consent, is strictly prohibited. The Publisher’s failure to initiate proceedings upon becoming aware of unauthorized use shall not constitute acceptance of such use nor a waiver of its right to take legal action.
Article 4 – Website Management
For the proper management of the Website, the Publisher may, at any time:
– suspend, interrupt or restrict access to all or part of the Website, or reserve access to the Website, or to certain sections thereof, to a specific category of users;
– remove any information that may disrupt the operation of the Website or that violates national or international laws and regulations;
– temporarily suspend the Website in order to perform updates.
Article 5 – Liability
The Publisher shall not be held liable in the event of any malfunction, failure, difficulty or interruption affecting the operation of the Website and preventing access to the Website or to any of its functionalities.
You are solely responsible for the equipment used to connect to the Website. You must take all appropriate measures to protect your equipment and your own data, particularly against malware, viruses and cyberattacks originating from the Internet. You are also solely responsible for the websites and data that you access.
The Publisher shall not be held liable in the event of legal proceedings brought against you:
– as a result of your use of the Website or any service accessible via the Internet;
– as a result of your failure to comply with these Legal Notices and Privacy Policy.
The Publisher shall not be liable for any damage caused to yourself, third parties and/or your equipment as a result of your connection to, or use of, the Website, and you expressly waive any claim against the Publisher in this regard.
Should the Publisher become subject to any amicable or judicial proceedings arising from your use of the Website, the Publisher shall be entitled to seek compensation from you for all losses, damages, costs, judgments and expenses resulting from such proceedings.
Article 6 – Hypertext Links
Users are authorized by the Publisher to create hyperlinks to all or part of the Website. Any such link must be removed upon simple request by the Publisher.
The Publisher may publish information accessible through links to third-party websites. However, the Publisher has no control over, nor any rights in, the content available on such third-party websites and accepts no responsibility for their content.
Article 7 – Collection, Processing and Protection of Personal Data
Where you use the electronic forms entitled “Contact Form”, “Adoption Records Submission”, “Schedule an Appointment with the Investigator” and “Satisfaction Survey”, your personal data are collected for operational and statistical purposes.
Personal data means any information relating to an identified or identifiable natural person (“data subject”). An identifiable person is one who can be identified, directly or indirectly, in particular by reference to a name, identification number, or one or more factors specific to that person’s physical, physiological, genetic, mental, economic, cultural or social identity.
Personal information collected through the Website is primarily used by the Association to manage its relationship with you and, where applicable, to process your requests and provide personalized responses.
The personal data collected may include:
– name(s) and surname(s);
– email address;
– phone number (where provided);
– gender;
– date and place of birth;
– place of residence;
– information relating to the user and their request;
– documents voluntarily submitted by the user.
Article 8 – Special Cases: Documents and Video Calls
Documents submitted by users are protected through appropriate technical and organizational measures designed to ensure their confidentiality and security. Access to such documents is strictly limited to duly authorized persons and to individuals involved, within the scope of their responsibilities, in carrying out the Association’s purposes and activities.
Video calls may be recorded subject to the prior consent of the participants. The retention period of such recordings and the conditions governing access to them shall be communicated before any recording takes place.
Article 9 – Right of Access, Rectification and Erasure of Your Data
In accordance with applicable personal data protection legislation, users have the following rights:
– right of access: users may exercise their right of access in order to obtain information regarding the personal data concerning them by contacting the Association at the email address indicated below. Before responding to such a request, the Association may require proof of identity in order to verify the applicant’s identity;
– right to rectification: where personal data held by the Association are inaccurate or incomplete, users may request that such information be corrected or updated;
– right to erasure: users may request the deletion of their personal data in accordance with applicable data protection legislation;
– right to restriction of processing: users may request that the Association restrict the processing of their personal data in the circumstances provided for by the GDPR;
– right to object: users may object to the processing of their personal data under the conditions set out by the GDPR;
– right to data portability: users may request that the Association provide them with the personal data they have supplied so that they may transfer them to another organisation.
You may exercise your rights by contacting us by email at: contact@russianroots.org.
Any request must be accompanied by a copy of a valid signed identity document and must specify the address to which the response should be sent. A response will be provided within one month of receipt of the request. This period may be extended by an additional two months where necessary, taking into account the complexity and number of requests received.
In addition, pursuant to French Law No. 2016-1321 of 7 October 2016, individuals may make arrangements concerning the handling of their personal data after their death. For further information, please consult the CNIL website: https://www.cnil.fr/.
Users also have the right to lodge a complaint with the CNIL via its website: https://www.cnil.fr/.
We nevertheless encourage you to contact us first, as we remain fully available to address any concerns and seek an amicable resolution.
Article 10 – Use of Data
The personal data collected from users are processed for the purpose of providing the Association’s services and support, improving such services, maintaining a secure environment and managing interactions with users and persons involved in the fulfillment of the Association’s objectives. The legal basis for such processing is the user’s consent and the performance of the user’s request by the Association. More specifically, personal data may be used for the following purposes:
– providing access to and enabling use of the Website;
– managing and optimizing the operation of the Website;
– facilitating interactions with users;
– facilitating interactions with persons involved in the fulfillment of the Association’s objectives;
– reviewing documents submitted by users;
– providing personalized responses to users;
– preventing and detecting fraud, malware and security incidents;
– managing potential disputes or complaints;
– sending newsletters.
Article 11 – Data Retention Policy
The Association retains your personal data for the period necessary to provide its services and support to you.
Where reasonably necessary or required in order to comply with legal or regulatory obligations, resolve disputes, prevent fraud and abuse, or enforce our Policy, we may also retain certain information for a longer period where appropriate.
Article 12 – Sharing of Personal Data
Personal data are accessible only to authorized persons acting within the scope of their duties within the Association and are not sold to third parties. However, personal data may be shared with third parties involved in the operation of the Association in the following circumstances:
– where the user publishes information accessible to the public in areas of the Website allowing free comments;
– where the user authorizes a third-party website to access their data;
– where the Association engages service providers in order to facilitate interactions with users, provide support services or process payments. Such service providers may have access to users’ personal data insofar as necessary for the performance of their services and are required to process such data in compliance with applicable personal data protection legislation;
– where disclosure is required by law, the Association may transmit personal data in order to respond to claims brought against it or to comply with administrative and judicial proceedings.
Article 13 – Cookies
What is a cookie?
A cookie or tracker is a small electronic file stored on a device (computer, tablet, smartphone, etc.) and read, for example, when visiting a website, reading an email, installing or using software or a mobile application, regardless of the type of device used (source: https://www.cnil.fr/fr/cookies-traceurs-que-dit-la-loi).
When browsing this Website, cookies issued by the Website operator and/or third-party providers may be stored on your device.
The information collected through cookies is used solely to monitor the volume, type and configuration of traffic using the Website, to improve its design and functionality, for administrative and planning purposes and, more generally, to enhance the processing of your requests.
The following cookies are used on this Website:
Google Cookies:
– Google Analytics: used to measure and analyse Website traffic and audience statistics.
The retention period for these cookies is thirteen (13) months.
For further information on the use, management and deletion of cookies for any type of browser, please consult the following resource: https://www.cnil.fr/fr/cookies-les-outils-pour-les-maitriser.
Article 14 – Applicable Law
These Legal Notices and Privacy Policy governing the use of the Website shall be governed by and construed in accordance with French law. Any dispute relating to their interpretation or performance shall fall within the jurisdiction of the courts having territorial jurisdiction over the registered office of the Association, unless a specific rule of jurisdiction is provided for by applicable legislation or regulations.
Article 15 – Contact Us
Should you have any questions or require further information regarding the services presented on this Website, or concerning the Website itself, you may contact us at the following email address: contact@russianroots.org.